Industrial Services Administrator

Enva

Portlaoise, Laois

Job Description. Industrial Services Administrator. Job Title: Industrial Services Administrator. Reporting to: Project Manager (or as directed. Division: Industrial Services. Main Purpose of Roles: To carry out all routing, administration and accounts work associated with the Industrial Services division and to assist with other areas as and when required. Duties & Responsibilities: Primary Duties – Industrial Services. Assist in the routing of all trucks and crews on a daily basis in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Project Manager. Deal with incoming calls in a polite, efficient and friendly manner. Input all data relating to calls in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.) Update, monitor and manage the IT systems in a timely and efficient manner ensuring that all information is accurate. Deal with and respond to all queries from drivers/ customers in a timely and efficient manner. Assist in truck maintenance by ensuring that truck/ vehicle check sheets are received accordingly; to review and log same; to liaise with the Project Manager regarding required maintenance. Liaise with the Project Manager regarding driver training. Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, i.e. log sheets, all paperwork should be left in to the office on a daily basis. Check and confirm all invoices and to ensure that all is in order- this must be kept up to date daily. Record and account for accruals where applicable. Deal with and address collection discrepancies immediately and re-charge in a timely manner. Prepare, log, record etc. driver wages and send to the Manager for final sign off on a weekly/ monthly basis with relevant back up for same. Update and record driving hours. Monitor and record operatives annual leave, sick days and other relevant time off. Liaise with staff in other Enva sites including Enva Dublin and Enva Shannon. Preparing and submitting weekly and monthly reports as required. Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division. Other Duties – Industrial Services. Prepare all information for month end accounts in a timely and efficient manner, as per Enva internal and Group deadlines/ timelines. Liaise with the finance department regarding credit checks for new customers and set up new accounts. Arrange credit notes and deal with accounts queries. Communicate any issues that arise to the Manager promptly. Attend meetings as required. Assist in other areas as and when required. Suggest & implement improvements to increase the efficiency of the department. Education/ Experience required: Minimum Leaving Certificate qualification. Additional qualification in administration, transport, logistics would be a distinct advantage. Relevant experience in the areas outlined is preferable. Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage. Excellent telephone manner, communication and interpersonal skills. Ability to work on own initiative and as part of a wider team. Ability to work to daily deadlines. This job originally appeared on RecruitIreland.com.

2175 days ago